ANSWER EVERY CALL IN ONE RING

AI Voice Agent for Private Events

Voice Mia answers every private event call in one ring, day or night. She captures the details, creates the lead in your CRM, and hands off to SMS. Venues using Mia book 54% more events.

Answers private event calls instantly, 24/7
Captures the essentials, updates your CRM, and hands off to SMS
Routes repeat callers to the right coordinator

Book a Demo

‍See how it works

Free 1-month trial for new and onboarding clients • No setup work

Picks up in

1 Ring

↑ Every call, every time

On call

Voice Mia

Private events line

DateFri, Jul 18

Guests42

PurposeBirthday

Callback(404) 555-0123

★★★★★

Guest satisfaction

91%

WHY VOICE MIA

The calls you miss are the bookings you lose.

Phones ring before you open, during the dinner rush, and long after the last table turns. A voicemail sits until someone has a free minute, and by then the caller has already booked somewhere else.

Voice Mia picks up every one of those calls in seconds. She gathers the date, guest count, and purpose, confirms it once, and has the lead waiting in your system before your team is back at the desk.

Caller

Hi, I'm trying to book a dinner for about 40 people in July, is anyone there?

Voice Mia

Absolutely, I can help with that. What date in July works best, and is this for a special occasion?

The 18th, it's a birthday dinner.

Voice Mia

Perfect. I've got Friday, July 18th for 42 guests. I'll text you to lock in the rest, what's the best number?

WHAT VOICE MIA DOES

Built to catch every private event call.

Instant Pickup, 24/7

Answers every private event call on the first ring, outside hours, during service, or whenever the line is busy. No more leads lost to voicemail over a long weekend.

Essentials in One Pass

Captures date, start time, guest count, purpose, and best callback, then confirms it once at the end rather than after every answer, so the call stays natural.

Seamless SMS Handoff

After the call, Mia updates your CRM with everything she captured, then continues the conversation by text so coordinators pick up exactly where she left off.

Smart Return-Caller Routing

Recognizes repeat callers and routes existing-event questions straight back to the event coordinator, so your team handles the right conversations.

Toggle-On Setup

Enable Voice Mia in account settings and place the number on your private dining page or phone tree. No technical work, no new hardware required.

Graceful Escalation

When a caller wants a person, Mia hands the call off cleanly instead of trapping them in a loop, so every guest still feels taken care of.

BUILT INTO YOUR CRM

Every call becomes a complete lead.

Mia does not just take a message. Before she hands off, she creates the lead in your CRM and fills in everything she captured on the call: contact name, phone number, event date, party size, occasion, and a clean summary of the conversation.

Your coordinators open a finished record instead of a blank form, with every field already populated and the source tagged to Voice Mia. Follow-up starts the moment they sit down, and nothing gets re-keyed by hand.

New Lead · Voice Mia

New

NameJordan Smith

Phone(404) 555-0123

Event dateFri, Jul 18

Party size42 guests

OccasionBirthday dinner

SourceVoice Mia

Call summaryCaptured & logged

PROVEN RESULTS

How Founding Farmers turned speed into revenue.

"If you want to 2X private-events bookings and elevate your guest experience, Hermetic AI is a no-brainer."

Dan Simons · CEO, Founding Farmers Restaurant Group

2.9 days → 11 sec

First response time after switching to Mia

72%

Increase in lead-to-event conversions

$522K

In booked events in roughly two months

99%

Of inbound leads contacted

HOW IT WORKS

From first ring to booked lead.

Voice Mia sits on top of the phone system you already use. Calls route to her number, she handles the conversation, and the lead lands in your stack automatically.

The call comes in

A guest calls your private events line. Mia answers within seconds, any hour of the day.

She captures the essentials

Date, time, guest count, purpose, and callback, confirmed once at the end of the call.

She logs it and hands off

Mia creates the lead in your CRM with every detail, then texts the guest so nothing stalls after the call ends.

Your team takes over

The qualified lead is waiting in your system, ready for a coordinator to close.

COMMON QUESTIONS

What operators ask before they switch.

Will it sound robotic to my guests?

Less than 1% of guests ever ask Mia if she is AI. She handles real back-and-forth conversation, not a rigid script, and you can read actual call threads in a live demo before you decide.

Will this replace my event team?

No. Mia handles the after-hours pickup, capture, and follow-up that used to fall through the cracks. Your coordinators stay focused on closing and on high-value guest relationships.

How hard is it to set up?

Toggle it on in your account settings and add Mia's number to your phone tree or private dining page. No new hardware, no IT project, no change to how your team works.

What if a caller wants a person?

Mia escalates cleanly to your team instead of looping the caller. Existing-event callers are routed straight to the right coordinator automatically.

Works With Your Existing Stack

Don't change how you work, sit Voice Mia on top of it.

SMS

Phone Tree

Private Dining Page

Voicemail Fallback

VoIP Routing

Restaurants

Capture inquiries during service and after the kitchen closes.

Hotels & Resorts

Cover the front desk after hours and on weekends.

Bars & Lounges

Never miss a private room booking again.

Breweries & Wineries

Always-on for tasting room and event inquiries.

AI Voice Agent for Private Events

From first ring to booked lead.

What operators ask before they switch.

Integrate with the Tools You Rely On with Just One Click