INCREASE SHOW RATES TO > 90%

AI Agent for Appointment Setting

Mia helps event teams win back time so they can focus on planning, not chasing leads to book a call.

Mia, our AI agent for appointment setting, automates the scheduling process by negotiating available times with leads and booking walkthroughs, planning calls, or venue tours directly on your event coordinators’ calendars. No more ghosting, no more missed opportunities, just fast, seamless scheduling that ensures your team stays productive.

Book a Demo

Why Use Mia as an AI Agent for Appointment Setting?

Mia isn’t just another calendar tool; she's your AI-powered appointment setter for hospitality teams. Mia uses advanced algorithms to automatically negotiate time slots with leads, ensuring the meeting time works for both parties. She schedules venue tours or group booking calls and updates your calendar automatically, saving time and reducing the chance of no-shows.

With Mia on your side, you’ll see improved show rates, faster scheduling, and more qualified meetings booked directly into your event team’s calendar, all with no manual effort required.

Book a Demo

No More Ghosting

Tired of chasing down no-show leads? Mia handles that for you. She proactively follows up with guests to confirm their attendance for walkthroughs or planning calls and reschedules when necessary. Thanks to Mia’s automated reminders, show rates exceed 90%, ensuring fewer opportunities slip through the cracks.

Mia’s ability to engage with leads ensures that you never waste time on missed meetings again.

Book a Demo

Close More Deals

Mia accelerates your booking process by scheduling meetings directly onto your coordinators' calendars and logging all interactions in your CRM or hospitality software. She eliminates the need for manual updates, reducing errors and ensuring accurate records for your events team.

By automating appointment setting, Mia frees up time for your team to focus on what they do best: planning incredible events.

Book a Demo

Stop Chasing Down Leads in Emails

Don’t let missed emails derail your pipeline. Mia takes the hassle out of follow-ups by automatically sending reminders and follow-up messages to leads, ensuring they’re prepared and ready for their event planning call. Her proactive nature means that you’ll never need to send another tedious "just checking in" email again.

With AI for event scheduling, Mia stays on top of all interactions, so your team can focus on meaningful conversations, not inbox chaos.

Book a Demo

Automate Calendar Management

Mia ensures that your event coordinators’ calendars stay organized and optimized by clustering walkthroughs or venue tours intelligently. This means no more scattered appointments or awkward gaps. She also redistributes meeting credits for no-shows and cancellations, ensuring fair opportunity among your team.

With hospitality appointment setting powered by AI, Mia takes care of all the logistics, so your events team stays focused and your calendar stays packed.

Book a Demo

No More Ghosting

Reduce No-Shows to Almost Zero with Over 90% Show Rates.

Book a Demo

Close More Deals

Book meetings faster and automatically log all activities in your CRM.

Book a Demo

Stop Chasing Down Leads in Emails

Mia relentlessly follows up, so you don't have to.

Book a Demo

Automate Calendar Management

Mia clusters meetings to avoid isolation or scattering, and will credit additional meetings for no-shows and cancellations to ensure fair distribution.

Book a Demo

How Mia Books Meetings Without the Back-and-Forth?

Let’s say a guest fills out your event inquiry form at 10 PM. Rather than waiting until business hours to follow up, Mia instantly takes over, proposing three available time slots, confirming availability, and scheduling the walkthrough or planning call on your coordinator’s calendar.

While Mia handles appointment setting around the clock, your event team wins back valuable time to focus on planning, coordination, and delivering an exceptional experience. It’s a win-win.

This is private dining automation and group booking support that works for you, ensuring your team spends less time chasing leads and more time planning flawless events.

Book a Demo

Trusted by the World’s Fastest-Growing Teams

"The long-term nurture feature of Hermetic AI has been invaluable. Being able to automatically re-engage with leads that went cold has opened up new opportunities for us, resulting in a noticeable increase in win-backs. This platform offers so much more than just lead engagement."

Jenny

Design Agency Owner

"Since integrating Hermetic AI into our workflow, our lead engagement and appointment scheduling have been revolutionized. The AI's ability to personalize interactions has not only increased our conversion rates but also significantly improved customer satisfaction. Highly recommend!"

Sara Thomson

Software Company Co-Founder

"Hermetic AI's smart scheduling and lead nurturing capabilities have been a game-changer for our sales team. The ease of integration with our existing tools was seamless, and the results were immediate. A must-have for any business looking to optimize their sales process."

Mark Roberts

Home Services Company President

Integrate with the Tools You Rely On with Just One Click

Don't change your tech stack - supercharge it

See all integrations

Frequently Asked Questions

What is Hermetic.ai, and how can it help my business?

Hermetic.ai is an AI-powered platform designed to boost lead engagement and appointment setting for businesses. It increases meeting show rates, reschedules missed appointments, nurtures long-term leads, and helps streamline sales processes, leading to higher conversion rates. With its advanced automation and AI-driven insights, Hermetic.ai saves time, reduces costs, and enhances overall sales efficiency.

Who is Mia, and how does she work?

Mia is Hermetic.ai’s intelligent assistant that communicates with leads via text to engage, qualify, route, and schedule appointments. She integrates with major CRM platforms and calendars for seamless operations. Mia’s intuitive capabilities ensure personalized, prompt communication with every lead, ensuring no opportunity is lost.

How does Hermetic.ai differ from other lead engagement tools?

Hermetic.ai stands out due to its high-speed engagement, sophisticated routing, and personalized follow-up. Unlike other tools, it focuses on reducing funnel leaks by addressing critical areas such as speed-to-lead, no-show follow-ups, and long-term nurturing, all at a fraction of traditional costs.

Can Hermetic.ai integrate with my existing CRM?

Yes, Hermetic.ai integrates seamlessly with popular CRMs such as HubSpot, Salesforce, and Zoho. This ensures that all your lead engagement activities are automatically logged and easily accessible for your sales team.

What industries can benefit from Hermetic.ai?

Hermetic.ai is designed to serve a variety of industries, including hospitality, restaurants, event venues, healthcare providers, digital marketing agencies, and SaaS companies. If your business relies on managing leads and scheduling, Hermetic.ai can enhance your operations.

View All FAQs